2020 - Admin Assistant (Singapore)

Full-timeAsia PacificSingapore

Job Description

Overall Mission of the Position

Provide administrative and secretarial support to Partners and Principals in the consulting practice.  Coordinate administrative requirements for consultant teams when required.  Contribute as a team member to the overall culture of Kearney locally and globally.  Proactively get involved with all aspects of engagement including start up meeting, liaising with clients and managing required admin assistance.


Value Delivery

Personal Assistance to Senior Management (Partners and Principals):

Manage extensive travel arrangements and visa arrangements 

Proactively manage diaries

Set up meetings and organize events
Monitor managers’ phones and email communications as agreed
Co-ordinate and assist with individual marketing initiatives as agreed with Partners and Principals including arranging client meetings, distributing firm collateral. 

Monitor and submit expense claims and complete time-sheets


Shared Office Responsibilities: 

Provide support for internal and external events/meetings. 
Assist with answering phones and welcoming visitors

Work as a team with other Admin Assistants to cover busy periods and peers taking leave

Assist when requested with arranging firm building and client functions including end of quarter events, mid- year function, end of year function, in house and off-site training as well as marketing and alumni functions


Educational Background

A diploma or degree from recognized university/institute.

Professional Experience

A minimum of 5 years of experience in a senior administrative support role

Extensive experience with Microsoft Office software packages


Skills Profile

Advanced Microsoft Office skills (PowerPoint, Word, Excel, Outlook)

High level of customer service orientation

Professionalism and maturity

Ability to work independently and establish personal workflow patterns

Highly developed organisational skills and attention to detail

Proactive in recognizing and anticipating needs of the work group

Good communication skills, both verbal and written

Ability to establish relationships at all levels within Kearney


Equal Employment Opportunity and Non-Discrimination

Kearney has long recognized the value that diversity brings to our business and the clients we serve. Our goal is to create a climate of opportunity, innovation, and success within Kearney that capitalizes on the professional and personal diversity of our workforce. For these reasons, we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person's race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, veteran status, marital status, disability, or genetic information consistent with applicable laws. This includes providing reasonable accommodation for disabilities, or religious beliefs and practices.


Language Requirements