Job Description

Administrative Assistant:

• Book flights, accommodation, ground transportation, ensuring best scheduling and best fares;
• Proactively manage calendars and scheduling
• Set up meetings including phone and video conferences; coordinate times, arrange venues, organize catering
• Monitor managers’ phones and email communications as agreed
• Set up mentor programs as required; may involve scheduling meetings with individual mentees or groups
• Ensure that performance documents for mentees are completed – keep a schedule of EPEs and follow up
• Co-ordinate and assist with individual marketing initiatives as agreed with Partners and Principals including arranging client meetings, distributing firm collateral
• Monitor expense claims and complete timesheets

Engagement coordination:

• Assist team travel where appropriate
• Assist with report production when required       

Shared Office Responsibilities

• Assist when requested with setting up, catering and clean up for client and internal meetings and events
• Assist when requested with arranging firm building and client functions including end of quarter events, mid- year function, end of year function, in house and off-site training as well as marketing and alumni functions
• Ensure office space, meeting rooms and kitchens are kept clean and tidy throughout the day
• Assist with answering phones and welcoming visitors
• Work as a team with other AAs to cover busy periods and peers taking leave
• Newcomers onboarding scheduling coordination
• Assist other office related miscellaneous task
  • Assist when requested with interview scheduling
  • Assist when requested with preparing paperwork for work visa
  • Assist when requested with New Joiner Pre-Onboarding (laptop, email address, AMEX form) preparation 
  • Assist when requested with offboarding - last day infra (laptop, access card) collection for Manager and below

Educational Background

• Diploma degree or equivalent
• Business Administration training

Skills Profile

• Advanced Microsoft Office skills (PowerPoint, Word, Excel, Outlook)
• High level of customer service orientation
• Professionalism and maturity
• Ability to work independently and establish personal workflow patterns
• Highly developed organizational skills and attention to detail
• Proactive in recognizing and anticipating needs of the work group
• Good communication skills, both verbal and written
• Ability to establish relationships at all levels within A.T. Kearney

 

Equal Employment Opportunity and Non Discrimination

A.T. Kearney has long recognized the value that diversity brings to our business and the clients we serve. Our goal is to create a climate of opportunity, innovation, and success within A.T. Kearney that capitalizes on the professional and personal diversity of our workforce. For these reasons, we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person's race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, veteran status, marital status, disability, or genetic information consistent with applicable laws. This includes providing reasonable accommodation for disabilities, or religious beliefs and practices.

Language Requirements

English