Kearney New York Office Services Assistant

Job Description

The New York Office Services Assistant will work closely with team members and other colleagues to provide support for daily office operations. This includes assisting consultants and members of the management services with all office and administrative requirements and objectives. Proactively seeking effective and efficient ways to improve processes and procedures pertaining to assigned responsibilities is key.

This is a full-time, in-office position, Monday-Friday, 8:30 AM to 5:00 PM.

Key Responsibilities:

• Conduct daily office walkthroughs to ensure all spaces, including pantries, meeting rooms, and common areas, are clean, stocked, and in client-ready condition.
• Monitor and report facility maintenance issues promptly; submit work orders and coordinate with property management and vendors for resolution.
• Maintain office organization standards, including updating room nameplates, posting and removing informational signage, and ensuring whiteboards are cleaned and shared supplies are replenished as necessary.
• Manage incoming and outgoing mail and packages, using courier services DHL Express for international and FedEx for domestic shipments.  Local same day courier services may also be used when required.
• Oversee the functionality and upkeep of all office equipment that include MFPs, punching and binding machines and any other types of postage equipment
• Maintain organized supply closets and cabinets for office and pantry supplies ensuring the restocking is consistent on an as need basis. Support vendor relationships to ensure cost-effectiveness and timely delivery of qualitative products.
• Support internal and client-facing meetings by arranging rooms, managing catering setup and cleanup, and providing document printing and binding support.
• Assist with reception duties as needed, including welcoming guests, directing calls, and maintaining a professional and courteous front desk presence.
• Foster strong working relationships with colleagues, visiting employees, and leadership across offices and departments.
• Support special projects and firm events, occasionally requiring flexibility outside regular office hours.

Who you are

After nearly 100 years, we know this business is fundamentally about making connections between facts, figures, insights, strategies, tools, technologies, and above all, people. That’s why we look for collaborative, insightful, and inquisitive problem-solvers who don’t accept the first thing in front of them and who are always unapologetically themselves. 

We want to hear from you if you have:

• Strong professionalism: reliable, conscientious, able to interact comfortably and confidently with a wide variety of people, and able to work flexible hours when required
• Ability to lift and move items weighing up to 30 lbs., as needed to support office operations and event setup
• Minimum of 2 years of professional office experience
• Good verbal and written communication skills; careful attention to detail & accuracy
• Ability to work independently and contribute to a team
• Adherence to dress guidelines or policy
• Good working knowledge of Microsoft Office Suite; Word, Excel, Outlook, PowerPoint, and Teams
• Willingness to learn other internal systems and interest in knowledge growth

What we can offer you

Every day, our people work to be the difference for our clients, our communities, and our colleagues. Helping them to make an impact, they are sustained by a competitive remuneration package plus comprehensive benefits and perks, including but not limited to:

• Generous retirement/pension savings contributions.
• Comprehensive medical insurance for employees and their families.
• Structured and on-the-job learning and development opportunities.
• Personalized opportunities to help you chart a unique career journey to pursue your own personal and professional goals.

New York Office Services Assistant compensation range: $52k – $66k.  It is important to note that at Kearney, it is not typical for an individual to be hired at the top of the range for their role. Individual salaries within each range are determined through a wide variety of factors, including but not limited to education, experience, knowledge, and skills. Kearney reviews compensation regularly and may adjust base salaries to reflect market competitiveness.  In addition to salary, individuals may be eligible for a discretionary performance bonus. Our full suite of benefits includes paid time off, paid sick time off, 401(k) match and profit sharing, medical, dental, and vision coverage, healthcare concierge, backup child/adult care, annual employer HSA contribution, home office stipend, subsidized gym membership and annual wellness program, and leaves of absence when needed to support employees’ physical, mental, and emotional well-being. Read more about our benefits and a career at Kearney.com/careers. 

Apply now 

Equal Employment Opportunity and Non-Discrimination

Kearney prides itself on providing a culture that allows employees to bring their best selves to work every day. Our people can feel comfortable, confident, and joyful doing great things for our firm, our colleagues, and our clients. Kearney aims to build diverse capabilities to help our clients solve their most mission-critical problems.

Kearney is committed to building a diverse, unbiased, and inclusive workforce. Kearney is an equal opportunity employer; we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person’s gender identity or expression, sexual orientation, race, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information or any other differences consistent with applicable laws. This includes providing reasonable accommodation for disabilities, or religious beliefs and practices. Members of communities historically underrepresented in consulting are encouraged to apply.

Language Requirements

English