Office Manager - 2023 - Kearney Public Sector & Defense Services

Job Description

About Kearney
As one of the original firms, we’ve never lost sight of the fact that consulting is a people business. A global partnership in more than 40 countries, our people make us who we are. We’re individuals with different passions and strengths who take as much joy in the work we do as from those we work with.

About The Role

To manage the effective operation of all office activities including personnel administration, office services including vendor relations and the office budget, facilities management and administrative support.  Provide a wide range of general administrative, marketing support and specialized project based support for Firm Partners, Principals and projects teams as needed. Support often is of a confidential nature. Individual will act as an administrative point person for more than one Partner and may support projects within his/her management’s responsibility. Individual is also expected to actively participate as a member of the office’s overall administrative team; this includes providing coverage, assistance, and back-up for other administrative staff. Position requires a thorough knowledge of Leadership’s and senior level consultants’ accountabilities and business needs. Individual is expected to maintain a working knowledge of the Firm and its industry and service practices, as well as other business units. Position customarily and regularly exercises discretion and independent judgment in performing work

 

•        Supervise office administrative staff, including Office Services and Support Services (Administrative Assistants).
•        Manage all aspects of administrative employee relations, including hiring, orientation, and training.
•        Develop and implement backup systems for each position and manage administrative staffing requirements.
•        Direct Office Services activities, including mail services, reception, conference services, and catering.
•        Coordinate facilities management functions and maintain the car pool.
•        Act as a liaison with building management and oversee telecom-related equipment and procedures.
•        Develop and maintain the annual office budget, monitor expenditures, and conduct cost analyses.
•        Procure general office supplies, equipment, furniture, and handle office remodeling or relocation projects.
•        Maintain accurate floor plans with space assignments and office density metrics.
•        Handle sensitive and confidential issues addressed to Partners/Principals, determining appropriate actions.
•        Provide comprehensive administrative support, including drafting business correspondence, producing documents, and transcribing as needed.
•        Manage travel arrangements, meetings, luncheons, conference calls, and videoconferences.
•        Attend and participate in meetings, record minutes, and prepare financial and statistical reports.
•        Conduct client research, prepare PowerPoint presentations, and support firm-building activities.
•        Plan and execute major projects/meetings and ensure the Partner/Principal's schedule is followed.
•        Provide telephone coverage, take messages, and support maintaining professional relationships.
•        Process expense claims, oversee/direct clerical and temporary help as needed.
•        Maintain confidentiality, prioritize conflicting needs, and handle matters expeditiously.
•        Establish and maintain contact with A.T. Kearney staff members, sharing best practices.
•        Perform other duties as assigned.
•        Supervise office administrative staff, including Office Services and Support Services (Administrative Assistants).
•        Manage all aspects of administrative employee relations, including hiring, orientation, and training.
•        Develop and implement backup systems for each position and manage administrative staffing requirements.
•        Direct Office Services activities, including mail services, reception, conference services, and catering.
•        Coordinate facilities management functions and maintain the car pool.
•        Act as a liaison with building management and oversee telecom-related equipment and procedures.
•        Develop and maintain the annual office budget, monitor expenditures, and conduct cost analyses.
•        Procure general office supplies, equipment, furniture, and handle office remodeling or relocation projects.
•        Maintain accurate floor plans with space assignments and office density metrics.
•        Handle sensitive and confidential issues addressed to Partners/Principals, determining appropriate actions.
•        Provide comprehensive administrative support, including drafting business correspondence, producing documents, and transcribing as needed.
•        Manage travel arrangements, meetings, luncheons, conference calls, and videoconferences.
•        Attend and participate in meetings, record minutes, and prepare financial and statistical reports.
•        Conduct client research, prepare PowerPoint presentations, and support firm-building activities.
•        Plan and execute major projects/meetings and ensure the Partner/Principal's schedule is followed.
•        Provide telephone coverage, take messages, and support maintaining professional relationships.
•        Process expense claims, oversee/direct clerical and temporary help as needed.
•        Maintain confidentiality, prioritize conflicting needs, and handle matters expeditiously.
•        Establish and maintain contact with A.T. Kearney staff members, sharing best practices.
•        Perform other duties as assigned.

Qualifications

• Bachelor's Degree required.
• A minimum of 3-5 years experience in a similar role.
• Experience managing small teams.
• Expertise with Microsoft Excel.
• Exceptional problem-solving skills and attention to detail.
• Ability to work efficiently under pressure and meet multiple deadlines.
• Excellent verbal and written communication skills.
• Compliance with applicable COVID safety requirements and protocols.

Qualifications

Equal Employment Opportunity and Non-Discrimination

Kearney prides itself on providing a culture that allows employees to bring their best selves to work every day. Our people can feel comfortable, confident, and joyful to do great things for our firm, our colleagues, and our clients. That’s why, Kearney is committed to building a diverse, unbiased, and inclusive workforce.

Kearney is an equal opportunity employer; we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person’s gender identity or expression, sexual orientation, race, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information or any other differences consistent with applicable laws. This includes providing reasonable accommodation for disabilities, or religious beliefs and practices. Members of communities historically underrepresented in consulting are encouraged to apply.

Language Requirements

English