Administrative Assistant - 2023

Full-timeAsia PacificKuala Lumpur

Job Description

Overall Mission of the Position

Provide administrative and secretarial support to Partners and Principals in the consulting practice.  Coordinate administrative requirements for consultant teams when required.  Contribute as a team member to the overall culture of A.T. Kearney locally and globally.  Proactively get involved with all aspects of engagement including start up meeting, liaising with clients and managing required admin assistance.



Value Delivery

Administrative Assistance to Senior Management (Partners and Principals):

  • Book flights, accommodation, ground transportation, ensuring best scheduling and best fares;
  • Proactively manage diaries
  • Set up meetings including phone and video conferences; coordinate times, arrange venues, organise catering
  • Monitor managers’ phones and email communications as agreed
  • Set up mentor programs as required; may involve scheduling meetings with individual mentees or groups
  • Ensure that performance documents for mentees are completed – keep a schedule of EPEs and follow up
  • Co-ordinate and assist with individual marketing initiatives as agreed with Partners and Principals including arranging client meetings, distributing firm collateral
  • Monitor expense claims and complete timesheets


Engagement coordination – assisting in a project that your Partner or Principal undertakes

  • Assist team travel where appropriate
  • Assist with report production when required       

Shared Office Responsibilities

  • Assist when requested with setting up, catering and clean up for client and internal meetings and events
  • Assist when requested with arranging firm building and client functions including end of quarter events, mid- year function, end of year function, in house and off site training as well as marketing and alumni functions
  • Ensure office space, meeting rooms and kitchens are kept clean and tidy throughout the day
  • Assist with answering phones and welcoming visitors
  • Work as a team with other AAs to cover busy periods and peers taking leave
  • New comers onboarding scheduling coordination
  • Assist other office related miscellaneous task
    • Assist when requested with interview scheduling
    • Assist when requested with preparing paperwork for work visa
    • Assist when requested with New Joiner Pre-Onboarding (laptop, email address, AMEX form) preparation 
    • Assist when requested with offboarding - last day infra (laptop, access card) collection for Manager and below


Educational Background

  • Diploma degree or equivalent
  • Business Administration training


Professional Experience

  • A minimum of 3 years of experience in an administrative support role
  • Extensive experience with Microsoft Office software packages


Skills Profile

  • Advanced Microsoft Office skills (PowerPoint, Word, Excel, Outlook)
  • High level of customer service orientation
  • Professionalism and maturity
  • Ability to work independently and establish personal work flow patterns
  • Highly developed organisational skills and attention to detail
  • Proactive in recognising and anticipating needs of the work group
  • Good communication skills, both verbal and written
  • Ability to establish relationships at all levels within A.T. Kearney


Equal Employment Opportunity and Non Discrimination

A.T. Kearney has long recognized the value that diversity brings to our business and the clients we serve. Our goal is to create a climate of opportunity, innovation, and success within A.T. Kearney that capitalizes on the professional and personal diversity of our workforce. For these reasons, we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person's race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, veteran status, marital status, disability, or genetic information consistent with applicable laws. This includes providing reasonable accommodation for disabilities, or religious beliefs and practices.

Language Requirements