2020 - Office Assistant

Part-timeEuropeBucharest

Job Description

Purpose of Position:

 

 

Provide a wide range of general administrative support. Individual is also expected to actively participate as a member of the office’s overall administrative team; this includes providing coverage, assistance, and back-up for other administrative staff.  Individual is expected to maintain a working knowledge of the Firm and its industry and service practices, as well as other business units.

 

 

Primary Functions and Responsibilities: 

 

  • Reception activities: answering call, greeting visitors, etc
  • Keep a good inventory of stock and ensuring orders are made in a timely manner
  • Provide support to project team members on client documents, translations, surveys, research, etc.
  • Provide tender support
  • Produce accurate, properly formatted, typed and proofread documents and correspondence under normal and tight time constraints. 
  • Assist in organizing various office initiatives and activities.
  • Assist team members and visitors, and provide additional backup assistance as requested by Office Manager (i.e. reception/office services)
  • Responsible for ensuring the day-to-day activities are performed in a prompt and cost-effective manner
  • Provide general office administration support to all levels of staff
  • Efficiently and expeditiously complete tasks and fulfill requests
  • Other duties as assigned

 

 

 

 

 

 

 

 

Qualifications

Required skills: 

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks with attention to detail
  • Strong written and verbal communication skills
  • Fluent oral and written English
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands
  • Ability to achieve performance goals and meet deadlines in a fast-paced environment
  • High appetite for learning and developing new skills
  • Good knowledge of general Windows and Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media platforms
  • Ability to conduct internet research

 

 

Language Requirements

English